Calculating a bid for office cleaning involves considering several factors to ensure that you provide a fair and accurate price.

Here’s a simple guide to help you calculate your bid…

Determine the Size of the Office

• Measure the Square Footage – Calculate the total area that needs to be cleaned. Most cleaning services charge based on square footage.
• Example – An office building is 5,000 sq ft.

Assess the Type of Cleaning Required

• Standard Cleaning – Includes tasks like dusting, vacuuming, trash removal, restroom cleaning, and general surface cleaning.
• Deep Cleaning – Includes more detailed work like window washing, floor waxing, and carpet cleaning.
• Specialized Services – Consider if the client requires any additional services (e.g., post-construction cleaning, high-touch area sanitization).

Calculate Labor Costs

• Hourly Rate or Square Foot Rate
  • You can charge either by the hour or per square foot.
  • Hourly Rate – Estimate how many hours it will take to clean the space. Multiply by your hourly rate (e.g., $30/hour).
  • Square Foot Rate – Charge a set rate per square foot (e.g., $0.15 per square foot).
  • Example – For a 5,000 sq ft office at $0.15 per sq ft, the labor cost would be $750.

Factor in Frequency of Cleaning

• Daily/Weekly/Monthly – Determine the cleaning frequency. Regular cleaning (e.g., weekly) will usually cost less per session than one-time or deep cleanings.
  • Example – A daily cleaning might be priced at $750/week, whereas a monthly cleaning might be priced at $3,000/month.

Include Supply and Equipment Costs

• Add in the costs for cleaning supplies, chemicals, and equipment usage. Some companies charge an extra fee for supplies, while others include it in the overall rate.
• Example – Add $50 to $100 per month for cleaning supplies and materials.

Account for Additional Services

• If the client requires additional services like carpet cleaning, window washing, or high-pressure washing, these will add to the bid.
• Example – Carpet cleaning might add $200 to $400 depending on the size of the area.

Calculate the Total Bid

• Add all the elements together
  • Labor Cost (based on square footage or hours)
  • Supply Costs
  • Additional Services
  • Frequency of Cleaning

Example Bid Calculation

• Office Size – 5,000 sq ft
• Standard Rate – $0.15/sq ft
  • Labor Cost – $750
• Supplies – $75 per month
• Additional Services – $150 for carpet cleaning
• Total Bid – $975 per cleaning

Conclusion

• Calculate the bid by factoring in the office’s size, the type of cleaning, labor costs, supply costs, and any additional services.
• For a 5,000 sq ft office, the total bid could be $975 per cleaning, or $3,900 per month for weekly service.