An office cleaning checklist is a detailed list of tasks to ensure that every area of the office is cleaned and maintained properly. It can be used by cleaning staff, office managers, or anyone responsible for office cleanliness.

Here’s a typical office cleaning checklist, broken down into sections based on the areas and tasks involved…

General Office Areas

• Dust all surfaces – Desks, counters, shelves, and other furniture.
• Wipe down high-touch areas – Door handles, light switches, telephones, and computers.
• Vacuum or sweep floors – Carpeted and hard floors, including under desks and furniture.
• Empty trash cans and replace liners.
• Spot clean walls and remove fingerprints or smudges.
• Straighten chairs and arrange any clutter.
• Clean and organize common areas – Conference rooms, waiting areas, and lounges.

Restrooms

• Clean and disinfect toilets – Inside and outside, including handles.
• Wipe and disinfect sinks and counters.
• Sanitize high-touch areas – Light switches, doorknobs, and toilet flushers.
• Clean mirrors.
• Mop floors – Using an appropriate disinfecting solution.
• Restock supplies – Toilet paper, paper towels, soap, and hand sanitizer.

Kitchen/Break Room

• Clean countertops and wipe down appliances – Microwaves, coffee machines, refrigerators, and dishwashers.
• Clean the inside of the microwave – Remove food splatters and crumbs.
• Wipe down cabinets and handles.
• Clean the sink and faucet.
• Sweep and mop the floor.
• Empty trash and replace liners.
• Restock kitchen supplies – Paper towels, napkins, coffee filters, etc.

Floors

• Vacuum carpets – Including edges, corners, and under furniture.
• Spot clean carpets – For any stains or spots.
• Mop hard floors – For tile, laminate, or hardwood surfaces.
• Buff or polish floors – If applicable, especially in high-traffic areas.
• Clean and sanitize entrance mats.

Windows & Glass

• Clean windows – Inside and outside if accessible.
• Wipe down glass partitions and doors.
• Clean window sills and ledges.

High-Touch Surfaces

• Sanitize phones, keyboards, and computer mice.
• Wipe down desks and office equipment.
• Disinfect light switches, door handles, and elevator buttons.
• Clean any shared equipment – Printers, fax machines, etc.

Organizing & Decluttering

• Organize mail, magazines, or brochures.
• Straighten up papers on desks or in common areas.
• Tidy up storage areas – Filing cabinets, shelving units, etc.
• Remove outdated flyers or posters.

Special Cleaning Tasks (Occasional/Deep Cleaning)

• Dust light fixtures and ceiling fans.
• Clean baseboards and corners.
• Wash walls or spot clean – For marks or stains.
• Clean vents or air ducts.
• Shampoo carpets or deep-clean upholstery.
• Pressure wash exterior areas (if applicable).

How to Use the Checklist

• Frequency – Adjust the frequency of tasks based on how often they need to be done (e.g., daily, weekly, monthly).
• Assign Responsibility – If you’re working with a cleaning team, make sure tasks are assigned so nothing is missed.
• Track Completion – A checklist is also useful for tracking the cleaning status, ensuring that all tasks are completed and nothing is overlooked.