Writing a commercial cleaning quote requires clarity, professionalism, and attention to detail. A well-crafted quote not only informs the potential client of the services you will provide but also sets the tone for a trustworthy and professional relationship.

Below is a guide on how to structure a commercial cleaning quote…

Commercial Cleaning Quote Template

[Your Business Name & Logo]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Your Website URL]

Quote Number – [Quote Number]
Date – [Quote Date]
Expiration Date – [Expiration Date]

Client Information

Client Name – [Client’s Full Name]
Company Name – [Client’s Business Name]
Address – [Client’s Business Address]
Phone Number – [Client’s Contact Number]
Email Address – [Client’s Email Address]

Scope of Services

The following cleaning services are proposed for your facility…

• Daily/Weekly Office Cleaning (Select Frequency)
  • Dusting and wiping down all surfaces (desks, counters, furniture)
  • Sweeping, mopping, and vacuuming floors
  • Emptying trash cans and replacing liners
  • Disinfecting high-touch areas (doorknobs, light switches)
  • Restroom cleaning and sanitization (toilets, sinks, mirrors, floors, replenishing supplies)
  • Kitchen cleaning (if applicable)
• Specialized Services (If applicable)
  • Carpet cleaning (Monthly or as needed)
  • Window cleaning (Monthly or as needed)
  • Post-construction cleanup
  • Floor waxing or stripping
  • High dusting (ceiling fans, vents)
  • Disinfection services (e.g., for healthcare or high-touch areas)

Pricing Breakdown

Service Description	Frequency	Price Per Service	Total Cost
Daily Office Cleaning	[e.g., Daily]	$[Price]	$[Total]
Window Cleaning	[e.g., Monthly]	$[Price]	$[Total]
Carpet Cleaning	[e.g., Quarterly]	$[Price]	$[Total]
Floor Cleaning (Waxing)	[e.g., Quarterly]	$[Price]	$[Total]
Subtotal			$[Total]

Payment Terms

• Total Cost – $[Total Amount for Services]
• Payment Terms – Payment is due within [e.g., 30 days] of the service completion.
• Accepted Payment Methods – [e.g., Credit Card, Bank Transfer, Check, etc.]
• Late Payment Fee – A late fee of [e.g., 10%] will be charged for payments made after [e.g., 30 days].

Additional Terms & Conditions

• Service Guarantee – If you are not satisfied with the cleaning, we will return to re-clean at no extra charge within [e.g., 24 hours].
• Cancellations – Cancellations must be made [e.g., 24 hours] in advance to avoid a cancellation fee of $[amount].
• Liability – Our company is fully insured and bonded. We take full responsibility for any damages caused during cleaning.
• Expiration – This quote is valid until [Expiration Date].

Acceptance

By signing below, you agree to the terms and pricing outlined in this quote. Please sign and return to confirm your agreement to begin services.

Client Signature – ____________________________
Date – _________________________
Your Signature – ____________________________
Date – _________________________

Contact Information for Questions

If you have any questions or need additional information, feel free to contact us at [Your Phone Number] or [Your Email Address].

Tips for Writing a Quote

• Clarity – Be clear and concise in describing the services you will provide. The client should have no doubts about what’s included.
• Professionalism – Make sure the document looks professional, well-organized, and error-free.
• Customization – Tailor each quote to the client’s specific needs. For example, if they need special services like disinfecting or carpet cleaning, include those details.
• Specific Pricing – If you charge by the hour, clearly state the hourly rate and how many hours you expect the cleaning to take. If you charge per square foot, indicate that as well.
• Service Frequency – Be sure to list how often the services will be performed (daily, weekly, monthly, etc.) so the client knows what to expect.

Example

CleanCo Commercial Cleaning Services
123 Cleaning Lane
Phone – (555) 123-4567 | Email – info@cleanco.com

Quote Number – 001
Date – February 11, 2025
Expiration Date – March 11, 2025

Client Information
Client Name – XYZ Corp.
Address – 456 Business Rd., Suite 789
Contact – John Doe, Facility Manager
Phone – (555) 987-6543
Email – jdoe@xyzcorp.com

Scope of Services

We propose the following services for your office building at 456 Business Rd., Suite 789…

• Daily Office Cleaning
  • Dusting, vacuuming, and mopping of all common areas and offices
  • Trash removal and recycling
  • Restroom sanitation (including replenishment of supplies)
  • Kitchen cleaning (if applicable)
• Monthly Services
  • Window cleaning (interior and exterior)
  • Carpet cleaning (entrance area and high-traffic zones)

Pricing Breakdown

Service Description	Frequency	Price Per Service	Total Cost
Daily Office Cleaning	Daily	$200	$4,000/month
Monthly Window Cleaning	Monthly	$150	$150
Monthly Carpet Cleaning	Monthly	$100	$100
Total			$4,250/month

Payment Terms

• Total Cost – $4,250 per month
• Payment Due – Payment is due within 30 days of each service completion.
• Late Fee – A 10% late fee applies after 30 days.

Additional Terms & Conditions

• Service Guarantee – We guarantee our cleaning services. If you’re not satisfied, we will return within 24 hours at no extra charge.
• Cancellations – A $50 fee will apply if a cancellation occurs less than 24 hours before the scheduled service.
• Liability – CleanCo is fully insured and bonded for any damages that may occur during the cleaning process.

Client Signature – ____________________________
Date – _________________________

This quote ensures that both you and the client are clear about the scope, price, and terms of service.