Quoting for cleaning services involves several factors that you’ll need to consider in order to give a fair, competitive, and accurate price.

Here’s a step-by-step guide to help you create a quote for cleaning services…

Understand the Scope of the Job

• Type of Cleaning – Residential or commercial? Regular cleaning, deep cleaning, move-in/move-out, or specialized cleaning (e.g., carpet cleaning, window washing)?
• Size of the Space – How large is the area to be cleaned? Measure square footage or ask for the number of rooms, floors, or specific areas that need cleaning.
• Frequency of Service – Is it a one-time cleaning, or will it be a recurring service (e.g., weekly, bi-weekly, monthly)?
• Specific Tasks: What exactly needs to be cleaned? Floors, windows, bathrooms, kitchens, appliances, dusting, etc.? Be specific with your client to avoid misunderstandings.
• Special Requirements – Any special requests such as eco-friendly products, high-touch surface disinfection, or areas with heavy buildup?

Estimate the Time It Will Take

• Hourly Rates – If you charge by the hour, estimate how long the cleaning will take based on the size and complexity of the job.
• Flat Rate for Common Jobs – Many cleaning services offer flat rates for common tasks like cleaning a standard-sized house or office. Research industry standards or check competitors to gauge a reasonable price for a given service.
• Team Size – If you’re working with a team, factor in how many people will be working and how long the job will take based on that.

Factor in Costs

• Labor Costs – Calculate how much time and how many people will be required. For example, if it takes 4 hours for a team of 2 people at $25/hour each, that’s $200 for labor.
• Supplies and Equipment – Include the cost of cleaning products, tools, and equipment. If you’re providing your own supplies, calculate how much that costs per job.
• Transportation Costs – Consider fuel and travel time to and from the location, especially if you’re serving clients in different areas.
• Overhead Costs – This can include insurance, licensing, marketing, administrative costs, etc.

Consider Your Pricing Model

• Hourly Rate – Many cleaning services charge per hour. Standard rates typically range from $20 to $50 per hour depending on location, type of cleaning, and experience. If you’re working with a team, factor in the number of people and the time it’ll take.
• Flat Rate – A flat rate is common for standard residential or commercial jobs (e.g., $150 for a one-bedroom apartment, $300 for a standard office).
• Per Square Foot – Some cleaning services quote per square foot, especially for large commercial jobs. For example, you might charge $0.15 per square foot for general cleaning.
• Package Deals – Offering packages for recurring clients (e.g., weekly or monthly cleaning) can also be a good way to structure your pricing.

Include Additional Costs

• Extra Services – If the client wants additional services, such as deep cleaning, cleaning inside the fridge, or washing windows, make sure to list them separately with their respective charges.
• Discounts/Offers – If you’re offering promotions, discounts for recurring clients, or bundled services, ensure that’s factored in as well.

Create the Quote

• Detailed Breakdown – Provide a clear breakdown of all services you’re offering, the time estimated, costs for each section, and any special requests. This helps the client understand exactly what they’re paying for.
• Payment Terms – Specify how the client should pay (e.g., upfront, upon completion), and whether you accept credit cards, checks, or digital payments.

Customize for the Client

• Personalize the quote by addressing the client’s specific needs. For example, if they have pets, mention that you use pet-safe products.
• Be transparent. If there are any potential additional fees, such as for extra heavy-duty cleaning or excessive clutter, make sure the client is aware.

Example Quote Template

Client Name – [Client’s Name]
Date – [Date of Quote]
Service Provided – [Type of Cleaning]
Location – [Address]

Scope of Work

• General cleaning of [number of rooms/floors]
• [Additional tasks like bathroom sanitization, floor polishing, etc.]

Estimated Time – [X hours]
Team Size – [Number of cleaners]
Rate – $[Rate per hour or flat rate]
Total Labor Cost – $[Total labor cost]
Supplies/Equipment Fee – $[Cost for supplies]
Additional Services (if applicable)

• [Specific extra services with their cost]

Total Quote – $[Total cost]

Payment Terms – [How payment is due—e.g., upfront, after completion, etc.]
Valid Until – [Expiration date for the quote]

By being thorough and transparent, you can help ensure that both you and your client are on the same page, reducing the chance of misunderstandings later.