Billing for office cleaning involves determining the most appropriate pricing structure based on factors like the size of the office, the frequency of cleaning, and any additional services requested.

Here’s a simple guide to billing for office cleaning…

Billing by Square Footage

• How it works – Charge a set rate per square foot of the office space.
  • Example – If the rate is $0.15 per sq ft and the office is 3,000 sq ft, the total would be $450 for cleaning.
• Best for – Offices of varying sizes where cleaning time and effort are predictable.

Hourly Billing

• How it works – Charge an hourly rate based on the time it takes to clean the office.
  • Example – If the hourly rate is $40 and it takes 5 hours to clean the office, the total would be $200.
• Best for – Offices with fluctuating cleaning requirements or when it’s difficult to estimate square footage.

Flat Rate (Monthly or Per-Visit)

• How it works – Offer a flat rate for regular cleaning, usually based on frequency (e.g., daily, weekly, monthly).
  • Example – A weekly cleaning service might cost $1,000 per month.
• Best for – Regular clients who need consistent service.

Additional Services

• Special services (e.g., carpet cleaning, window washing, deep cleaning) are usually charged separately.
  • Example – Add $200 for carpet cleaning or $100 for window cleaning.

Payment Terms

• When to bill – Decide whether you’ll bill weekly, monthly, or per visit.
• Payment Method – Make sure to clarify accepted payment methods (credit cards, checks, etc.) and whether you require an upfront deposit.

Conclusion

• By square foot – Charge per square footage cleaned.
• Hourly rate – Charge based on time spent cleaning.
• Flat rate – Offer a set price for regular cleaning services. Include any additional services and set clear payment terms to ensure smooth transactions.